HR Administrator [Poland]

 

Job Title: HR Administrator (Talent Development)

Location: Warsaw, Poland

Department: Human Resources

Reporting to: Employee Life Cycle Lead (Poland)

What the Hiring Manager says

‘Our HR Operations Team of 5 handles have a variety of responsibilities, all of which are important for the entire HR organisation and business. This role requires effective coordination and communication with other team members and stakeholders. Becoming a successful HR Admin is all about understanding the intricacies of ICG.

This is an exciting opportunity to join a dedicated team of HR professionals, where collaboration and recognition are a priority.’

A summary of this opportunity

As an HR Administrator, you will support the Employee Life Cycle Lead based in Poland and the Human Resources team based in London to provide a proactive and professional service to ICG’s current and future employees. Your daily responsibilities involve supporting our talent development team as well as assisting with the employee lifecycle process (onboarding and offboarding) and other general HR administrative duties.

This is a fast-paced role that requires you to be adaptable, and highly organised with the ability to prioritise several tasks simultaneously, including the handling of confidential and sensitive information. You will be able to demonstrate confident interpersonal skills to support employees at all levels and display a commitment to being a team player.

The role requires a confident professional individual with a flexible attitude to work and good prioritization skills. Must be willing to help out wherever necessary and have the ability to deal with confidential and sensitive issues. Our candidate should demonstrate excellent organisation and interpersonal skills to be able to deal with employees at all levels.

Primary Responsibilities

The responsibilities of the role include, but are not limited to:

Talent Development

Scheduling

• Managing the Talent Development inbox and calendar
• Scheduling sessions in Outlook (e.g. Induction sessions, D&I sessions, SPP sessions)
• Creating attendee lists for sessions e.g., onboarding programme (Intro to PE, Conscious Inclusion, Global Induction)
• Maintaining attendance trackers and updating in Workday Learning
• Monitoring usage of digital learning inititaives e.g. London Business Forum, LinkedIn learning, Finance Unlocked
• Booking rooms in London as needed

Development Budget/Professional Qualification

• Monitoring development budget and professional qualification requests working with TD Manager
• Booking courses for Development Budgets or Professional Education
• Rescheduling courses if needed

Workday

• Setting up courses, programs, and lessons, uploading content as required
• Editing highlighted courses and content
• Sending suggestions for courses to employees
• Monitoring mandatory training completion

Finance

• T&D invoicing
• Dealing with invoices
• Managing invoice tracker

Psychometrics

• Sending out login credentials to employees
• Maintaining completion trackers
• Saving reports in appropriate locations

Content

• Support TD with updating presentations, slides etc.

AOB

• Support TD requests for data and reporting
• Support development of content and coordination of initiatives and programmes

Employee Lifecycle

• Assisting with the employee life cycle process, particularly offboarding
• Terminating employees in Workday
• Preparing leaver letters
• Scheduling exit interviews
• Holiday pay calculations
• Entering other leaver payments into the system
• Maintain all staff records (paper and electronic)
• Creating and managing profiles for outsourced providers in Workday

Key Requirements/ Qualifications

• 2+ years overall experience gained within a corporate environment in any of the following disciplines:
  • Administration
  • Human Resources
• Computer literate with good knowledge of Microsoft Excel, Word, and PowerPoint.
• Experience with Workday is advantageous.
• Proficiency in English.

Our Global Benefits Framework is centred around these 3 key attributes:

• Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
• Inclusivity – Fit for purpose and competitive, no matter who or where you are.
• Longevity – Long Term and sustainable in design.

ICG Summary – ‘Why ICG?’

ICG (Intermediate Capital Group) is a FTSE-listed, FCA-regulated alternative asset manager creating sustainable value by partnering with ambitious businesses. We have over 30 years' history and today we manage $68.5bn of assets and invest across the capital structure. The firm employs 575 people in 15 countries around the world and is well positioned for growth and benefits from the long-term trend of increased demand for alternative investments.

To make the most of your career at ICG, you will be inquisitive, self-motivated, engaged, collaborative and agile. ICG is a place where we are all dedicated to achieving common goals.

Our teams describe ICG as ambitious, collaborative, empowered, entrepreneurial, professional and acting with integrity. We translated these attributes into a core set of values and, together with our purpose, this represents who we are today and whom we aspire to be tomorrow.

For three decades we have been constantly striving for excellence in all aspects of our business . Whether that is through the people who join us, how we support and develop them throughout their career, and the culture we create and live in. It is also evident in the role we play in society through the investments we make, our charity work and what we stand for.

We relentlessly pursue our ambition to provide an inclusive and diverse environment where everyone has plenty of opportunities to contribute, succeed and be themselves.

ICG will provide equal employment opportunity to all employees and applicants for employment. No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/or expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.

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